QuickBooks Time (TSheets)

QuickBooks Time, formerly TSheets, is Intuit’s employee time tracking product, connected directly to QuickBooks Online and QuickBooks Desktop. It covers time entry, scheduling, GPS tracking, and PTO management, with recorded hours flowing into QuickBooks for payroll and job costing.

How accounting firms use it

Firms encounter it in two distinct roles. The first is advisory: recommending and configuring it for clients whose staff are hourly, mobile, or spread across job sites, where paper timesheets create both payroll errors and unbillable admin. The second is internal, as a tracker for the firm’s own staff, though firms billing by engagement usually prefer a tool with stronger project accounting.

The client-facing case is the stronger one. Because hours post straight into QuickBooks Payroll and can be allocated to jobs or classes, it closes the gap between time recorded and time costed — which is where reconciliation problems normally originate for construction and field service clients.

Key features

Time entry works from a mobile app, a browser, or a shared kiosk device, with photo capture and GPS stamping available. Geofencing prompts staff to clock in or out at a job site boundary. Scheduling covers shift assignment, publishing, and coverage tracking, with alerts for approaching overtime thresholds.

Approvals route to a manager before hours reach payroll, and the audit trail records edits, which matters for clients in industries subject to wage-and-hour claims.

Who it’s best for

Clients already on QuickBooks with hourly or field-based staff, particularly construction, trades, healthcare, and field service. For those, the integration depth outweighs what a platform-neutral tracker would offer.

Clients on other accounting platforms are usually better served by Toggl Track, Clockify, or Harvest. Firms wanting time tracking tied to engagement profitability rather than payroll should look at BigTime or BQE Core instead.