Docyt

Docyt is an accounting automation platform that handles document capture, expense categorisation, reconciliation, and reporting on top of an existing general ledger, processing invoices, receipts, and bank statements through configurable approval workflows before posting.

How accounting firms use it

It is aimed squarely at multi-location clients, where the accounting burden scales with sites rather than complexity. A restaurant group with twelve locations produces twelve sets of substantially identical transactions, and the work is repetitive rather than difficult — which makes it the right candidate for automation.

Firms serving these clients use it to consolidate across locations, remove manual entry, and shorten month-end close. The scaling argument matters commercially: a firm can take on more multi-unit clients without adding bookkeeping headcount proportionally.

Key features

Document capture handles invoices, receipts, and statements with automated categorisation that learns from prior coding. Approval workflows route spending before it posts, giving multi-site operators a control layer over site-level purchasing.

Real-time profit and loss dashboards run per location as well as consolidated, so operators compare sites directly rather than waiting for a month-end pack. Inter-entity transactions are handled automatically, which removes a recurring source of manual journals in group structures.

Role-based access lets site managers see their own performance without exposing group figures.

Who it’s best for

Firms serving hospitality, restaurant, franchise, and multi-unit retail clients, particularly those wanting to grow that segment without adding staff at the same rate.

Single-entity clients get little benefit and are better served by capture tools such as Dext or AutoEntry at a fraction of the cost. Larger groups with genuine consolidation complexity — multiple currencies, statutory eliminations — usually need Sage Intacct instead.