Datamolino

Datamolino is a data extraction tool that reads purchase invoices, receipts, credit notes, and PDF bank statements, then exports the structured output to accounting software.

Bookkeeping teams and accounting firms use it to remove manual entry across a client base. Documents arrive by email forwarding, mobile capture, or bulk upload, and are split automatically when several invoices share a single PDF. Extraction covers line-level detail — descriptions, quantities, unit prices, and per-line cost breakdowns — rather than header totals alone, which matters for clients tracking costs by job, department, or stock item. PDF bank statements can be converted to CSV or Excel for import elsewhere.

Each client sits in its own folder with separate automation rules, so supplier coding defaults, keyword-based line rules, and account allocations build up per client rather than globally. Approvals can be handled in-platform or routed through ApprovalMax. Exports go to Xero, QuickBooks Online, FreeAgent, and Acumatica, with an API available for custom workflows.

Best suited for UK, Irish, and Australian firms processing high volumes of supplier bills, particularly where line-item detail is needed downstream. It sits in the same category as Dext, AutoEntry, and Hubdoc, and is most often evaluated against them by firms that need reliable line-item capture rather than header-only extraction.